The process
How it works
A staged process, designed so that neither side is asked to give away work or commitment before the other has.
You publish a structured request
Enough detail that a provider can judge whether they are the right fit, and give a considered response rather than a generic one.
We check the request is workable
Operations reviews it for clarity and feasibility, and asks you about anything ambiguous before it goes to providers.
A limited set of providers is invited
Matched on destination knowledge, languages, the kind of trip and availability. Not broadcast. A request that reaches everyone gets attention from nobody.
You receive protected concept responses
Each trip designer shares how they read your request, their approach, an illustrative element, an indicative price range and who would be responsible. The full operational plan comes later, once there is commitment on both sides.
You shortlist and may meet them live
A short conversation with the actual designer or host. Whether this is required is your choice.
You agree a confirmed brief
What was clarified in conversation becomes a written, versioned brief that both of you accept. It is what any later proposal is measured against.
You award one proposal
The award creates an Accountability Card naming every responsible party, and a versioned trip contract. Material changes create a new version you accept.
Why
Why you do not see the full plan immediately
Producing a detailed, bookable itinerary is real work. Asking every invited provider to do it for free means either they stop responding, or the responses become generic. Concept responses are enough to judge fit; detail follows commitment.